Result of Service Professionalism: Demonstrated knowledge of United Nations property management, asset disposal and internal control principles; ability to analyze complex operational issues and propose practical solutions; ability to produce accurate reports and maintain high standards of accountability. Planning and organizing: Ability to prioritize competing tasks, manage timelines and coordinate multi-stakeholder processes under tight deadlines.
Communication: Ability to draft clearly and concisely, present issues effectively and maintain productive working relationships with diverse stakeholders. Teamwork: Ability to collaborate across functional areas and support collective delivery of transition objectives.
Work Location Mogadishu Expected duration 9 months Duties and Responsibilities The position is located in the United Nations Support Office in Somalia (UNSOS), based in Mogadishu, Somalia, within the Supply Chain Management - Property Management Unit (PMU). The incumbent will report to the Chief Property Management Unit or his/her designated official.
Within delegated authority, the International Individual Contractor - Property Management Officer will provide dedicated operational, technical and coordination support to the Property Management Unit. • Serve as the PMU focal point for Asset Disposal Task Force (ADTF) and coordinate the preparation, consolidation and quality assurance of documents, data sets and analytical reports required for the review and approval of the missions Preliminary Asset Disposal Plan (PADP).
• Lead coordination between PMU, technical sections and relevant stakeholders to support review, endorsement, approval and implementation of Asset Disposal Plan, including follow-up on actions, milestones and bottlenecks. • Support the Property Management Unit in administering day-to-day property management functions and implementing workplans to address and complete outstanding operational backlogs in a timely and accurate manner.
• Review, analyze and validate property management transactions, records and supporting documentation to ensure accuracy, completeness and compliance with applicable United Nations regulations, rules, policies and procedures. • Monitor and support compliance with internal controls, segregation of duties, audit recommendations, KPI targets and financial rules, and propose corrective actions to address control gaps, overdue actions and process weaknesses.
• Prepare reconciliations, exception reports, status analyses and management dashboards to support oversight, decision-making, audit readiness and performance monitoring within the Property Management Unit. • Coordinate follow-up on audit observations, internal reviews and compliance findings relevant to property management activities, and maintain trackers to ensure timely implementation of agreed actions.
Track the status of disposal and property management cases, identify aged or pending items, recommend prioritization measures and support timely closure of outstanding actions. • Maintain close liaison with finance, procurement, movement control, engineering, transport, ICT, aviation and other relevant stakeholders on matters related to asset accountability, reconciliation, transfers, redeployments and disposal actions.
• Draft briefing notes, meeting materials, minutes, action trackers, correspondence and progress reports for PMU management and governance forums as required. • Contribute to the refinement of standard operating procedures, workflows, templates and internal guidance to strengthen compliance, consistency, accountability and business continuity in PMU processes. • Perform other related duties as required in support of PMU priorities, transition-related activities and property management objectives.
Qualifications/special skills A first-level university degree with a minimum of five (5) years of relevant experience in supply chain management, logistics, business administration, public administration, engineering, property management or a related field is required. A minimum of five years of progressively responsible experience in property management, asset management, inventory control, logistics, supply chain management, mission support or a related field is required.
Experience working with ERP systems such as SAP/Umoja and strong skills in data analysis, reporting and process coordination are required. Experience in administering property management processes, clearing operational backlogs, monitoring compliance with internal controls, supporting audit responses, tracking KPIs and applying financial rules in a United Nations or comparable international organizational setting is required.
Experience in United Nations field operations, mission drawdown, transition or liquidation processes is highly desirable. Experience supporting asset disposal planning or implementation, including preparation and review of disposal documentation, data analysis, stakeholder coordination and reporting for management review bodies, is desirable. Technical Certificate on property or inventory management processes, asset disposal planning, data validation, reporting tools and ERP applications is required.
Languages English and French are the working languages of the UN Secretariat. For the post advertise fluency in oral and written English is required. Additional Information Not available. No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.
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Result of Service Professionalism: Demonstrated knowledge of United Nations property management, asset disposal and internal control principles; ability to analyze complex operational issues and propose practical solutions; ability to produce accurate reports and maintain high standards of accountability. Planning and organizing: Ability to prioritize competing tasks, manage timelines and coordinate multi-stakeholder processes under tight deadlines. Communication: Ability to draft clearly and concisely, present issues effectively and maintain productive working relationships with diverse stakeholders. Teamwork: Ability to collaborate across functional areas and support collective delivery of transition objectives. Work Location Mogadishu Expected duration 9 months Duties and Responsibilities The position is located in the United Nations Support Office in Somalia (UNSOS), based in Mogadishu, Somalia, within the Supply Chain Management - Property Management Unit (PMU). The incumbent will report to the Chief Property Management Unit or his/her designated official. Within delegated authority, the International Individual Contractor - Property Management Officer will provide dedicated operational, technical and coordination support to the Property Management Unit. • Serve as the PMU focal point for Asset Disposal Task Force (ADTF) and coordinate the preparation, consolidation and quality assurance of documents, data sets and analytical reports required for the review and approval of the missions Preliminary Asset Disposal Plan (PADP). • Lead coordination between PMU, technical sections and relevant stakeholders to support review, endorsement, approval and implementation of Asset Disposal Plan, including follow-up on actions, milestones and bottlenecks. • Support the Property Management Unit in administering day-to-day property management functions and implementing workplans to address and complete outstanding operational backlogs in a timely and accurate manner. • Review, analyze and validate property management transactions, records and supporting documentation to ensure accuracy, completeness and compliance with applicable United Nations regulations, rules, policies and procedures. • Monitor and support compliance with internal controls, segregation of duties, audit recommendations, KPI targets and financial rules, and propose corrective actions to address control gaps, overdue actions and process weaknesses. • Prepare reconciliations, exception reports, status analyses and management dashboards to support oversight, decision-making, audit readiness and performance monitoring within the Property Management Unit. • Coordinate follow-up on audit observations, internal reviews and compliance findings relevant to property management activities, and maintain trackers to ensure timely implementation of agreed actions. Track the status of disposal and property management cases, identify aged or pending items, recommend prioritization measures and support timely closure of outstanding actions. • Maintain close liaison with finance, procurement, movement control, engineering, transport, ICT, aviation and other relevant stakeholders on matters related to asset accountability, reconciliation, transfers, redeployments and disposal actions. • Draft briefing notes, meeting materials, minutes, action trackers, correspondence and progress reports for PMU management and governance forums as required. • Contribute to the refinement of standard operating procedures, workflows, templates and internal guidance to strengthen compliance, consistency, accountability and business continuity in PMU processes. • Perform other related duties as required in support of PMU priorities, transition-related activities and property management objectives. Qualifications/special skills A first-level university degree with a minimum of five (5) years of relevant experience in supply chain management, logistics, business administration, public administration, engineering, property management or a related field is required. A minimum of five years of progressively responsible experience in property management, asset management, inventory control, logistics, supply chain management, mission support or a related field is required. Experience working with ERP systems such as SAP/Umoja and strong skills in data analysis, reporting and process coordination are required. Experience in administering property management processes, clearing operational backlogs, monitoring compliance with internal controls, supporting audit responses, tracking KPIs and applying financial rules in a United Nations or comparable international organizational setting is required. Experience in United Nations field operations, mission drawdown, transition or liquidation processes is highly desirable. Experience supporting asset disposal planning or implementation, including preparation and review of disposal documentation, data analysis, stakeholder coordination and reporting for management review bodies, is desirable. Technical Certificate on property or inventory management processes, asset disposal planning, data validation, reporting tools and ERP applications is required. Languages English and French are the working languages of the UN Secretariat. For the post advertise fluency in oral and written English is required. Additional Information Not available. No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.