We are seeking a Project Administrator for 2-year-regular position (renewable) to work within Africa Regional Office at the International Vaccine Institute in Seoul, Korea. (Duty station: Kigali, Rwanda) Job Description This job is responsible for providing administrative and logistics support to Project Team to ensure efficient project implementation. Key Roles & Responsibilities 1.
Grant administration - Provide budget justification for grant proposal, while preparing financial reports in compliance with policies and guidelines. - Provide support in preparing legal documentation (eg, MOU, service agreement, contract etc) utilizing standard templates.
Support internal approval of legal documentation. - Provide support in managing sub-awards, sub-grants, collaboration and other vendors. - Communicate with Finance for grant initiation and closing. - Coordinate any IRB approvals required for projects. 2.
Project/budget administration - Maintain approved and updated project budgets to facilitate ongoing financial analysis. - Prepare financial reports in accordance with IVI and/or sponsor templates and guidelines. - Support preparation of budget and expenditure projections. - Provide support in planning, monitoring and validating resource (FTE & external) utilization. - Monitor and validate individual project cost expenditures, analyze financial status, and advise project team members on funding execution. 3.
Logistics and administration - Provide logistics support in procurement for the project and functions. - Provide logistic/administrative support in arranging meetings, conferences, workshops etc. - Coordinate and support disbursement of project funds. - Manage project archiving system. Job Requirements and Qualifications 1. Education Requirements - Bachelor’s degree 2. Related Field Work Experience - 2+ years in administration 3.
Technical and Professional Skills / Knowledge - Knowledge in accounting and finance - Knowledge of general administrative procedures and guidelines - Proficiency in MS Office and web-based applications 4. Key Competency - Client Orientation - Communication - Commitment to Continuous Learning 5. Language Proficiency - Fluency in English [IMPORTANT] Please download and complete this Employment History template before submitting your application. ⭳ Download Employment History Template
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We are seeking a Project Administrator for 2-year-regular position (renewable) to work within Africa Regional Office at the International Vaccine Institute in Seoul, Korea. (Duty station: Kigali, Rwanda) Job Description This job is responsible for providing administrative and logistics support to Project Team to ensure efficient project implementation. Key Roles & Responsibilities 1. Grant administration - Provide budget justification for grant proposal, while preparing financial reports in compliance with policies and guidelines. - Provide support in preparing legal documentation (eg, MOU, service agreement, contract etc) utilizing standard templates. Support internal approval of legal documentation. - Provide support in managing sub-awards, sub-grants, collaboration and other vendors. - Communicate with Finance for grant initiation and closing. - Coordinate any IRB approvals required for projects. 2. Project/budget administration - Maintain approved and updated project budgets to facilitate ongoing financial analysis. - Prepare financial reports in accordance with IVI and/or sponsor templates and guidelines. - Support preparation of budget and expenditure projections. - Provide support in planning, monitoring and validating resource (FTE & external) utilization. - Monitor and validate individual project cost expenditures, analyze financial status, and advise project team members on funding execution. 3. Logistics and administration - Provide logistics support in procurement for the project and functions. - Provide logistic/administrative support in arranging meetings, conferences, workshops etc. - Coordinate and support disbursement of project funds. - Manage project archiving system. Job Requirements and Qualifications 1. Education Requirements - Bachelor’s degree 2. Related Field Work Experience - 2+ years in administration 3. Technical and Professional Skills / Knowledge - Knowledge in accounting and finance - Knowledge of general administrative procedures and guidelines - Proficiency in MS Office and web-based applications 4. Key Competency - Client Orientation - Communication - Commitment to Continuous Learning 5. Language Proficiency - Fluency in English [IMPORTANT] Please download and complete this Employment History template before submitting your application. ⭳ Download Employment History Template